Event planning can be an incredibly rewarding process. It’s an opportunity to create memories that will last for years to come and to establish yourself as the party host to beat. But there are some key factors that need to be considered when you undertake indoor or outdoor event planning, no matter what scale your event may be. 

First — and arguably most importantly for outdoor events — you’ll need to consider the time of year and the likely weather conditions. Obviously, you can’t predict the future, but it’s important to keep an eye on the forecast and look at records from prior years to get an indication of the likely event. It’s always a good idea to have a backup plan; whether that’s including a marquee in the event of rain or a shady area in the event of extreme heat, it’s always important to cover your bases.

And whether you’re hosting a small backyard event or holding a large-scale function, it’s critical that you have the right event equipment. No equipment means no party!

That’s why we’ve created a list of some of the essential equipment for events, so you’ve got an easy reference when you’re creating your event checklist. Read on and discover some of the crucial factors you might have otherwise overlooked.

1. Climate control equipment 

Climate control equipment is essential for any event, whether indoors or outdoors. There’s a huge amount of factors that can cause rising temperatures in particular, which often go overlooked — cooking, computers, screens and masses of people, just to name a few. The venue itself can be a huge influence, too. A clear plastic marquee may be the perfect venue during winter, but it’s nothing short of a sauna in summer. So if you don’t have climate control in place, you’re quickly going to find that the temperature is skyrocketing. 

Fans for both indoor and outdoor events can be an ideal solution, allowing people to cool down periodically as necessary. A portable air conditioner can be an excellent option for an enclosed space, while split systems are great for keeping production areas (such as kitchens, performance areas or backstage areas) cool. Depending on the size of your event, you might consider a 4.7kw or 15kw model to ensure that as many people as possible can be kept comfortable.

Additionally, we also have an extensive range of indoor and outdoor heaters available for hire, so don’t think that you can’t throw an event in autumn or winter.

2. Power supply

In theory, you can have an amazing event just about anywhere — but without the right power supply, you won’t be able to set up any of the equipment that you need! So although it often gets left to the last minute, the power supply is something that you should be thinking about as soon as you decide to have an event. Generator hire for outdoor events can be an excellent solution if there isn’t already power available at your chosen location. As a rule, they can be mounted on trailers or otherwise easily transported to the necessary location.

3. Power Distribution

So, now you’ve got event equipment for power generation. But what about distribution? Getting the power is one thing, but distributing it effectively is another challenge entirely. Fortunately, there are solutions at the ready. Here at Active Air, we have a huge selection of cables and distribution boards that are both safe and easy to set up. You’ll easily be able to get everything you need powered up and ready to go on your big day.

4. Power Safety

Once your cables are in place, they need to be kept safe. You don’t want people accidentally tripping and harming themselves on them! That’s where cable covers come in handy. You can keep your cables easily aligned and ensure that they’re not presenting a safety hazard to anyone else. They’re extremely durable and will be fine even in very high foot traffic areas as they allow for pedestrian traffic and forklifts/trolley jacks to all wheel over them easily.

Get all of your event planning equipment from Active Air

Here at Active Air, we’re committed to making your next event a huge success. We’re ready to provide you with all the equipment for outdoor events and indoor events alike. Whether you need an air conditioner for outdoor events, event fans, power generation equipment or anything else, we’re here to help. 

So why not get in touch with the team at Active Air today? With offices all over Australia, we’ll be able to help elevate your next event to the next level.